The Rulebook Retreat
| Organizer: | Carlos Ho |
|---|---|
| Judge manager: | Carlos Victor Ho Dieguez |
| Event type: | Judge Conference |
| REL: | N/A |
| Format: | No Format |
| Event date(s): | May 23, 2025-May 25, 2025 |
| Location: | Orlando, Florida, United States |
| Venue: | The Great Escape Retreat 12330 E. Redwing Road Groveland, FL 34736 USA |
| Applications accepted through: |
May 12, 2025
(Anywhere on Earth)
Time remaining: 24 days |
Event Information
We’re excited to invite you to a first-of-its-kind, multi-game judge conference taking place May 23–25, 2025, in Orlando, Florida! This event brings together judges from several games for a weekend of learning, collaboration, and community building.
While we’ve hosted Flesh and Blood-focused judge gatherings in the past, this conference expands the horizon—offering deep dives into FaB policy and procedures alongside sessions on shared judging skills like investigations, conflict resolution, and event operations. Whether you’re a seasoned Level 2 judge or just starting out, you’ll find valuable content across four tracks: Tech & Tournament Tools, The Universal Judge, Game Mastery, and Behind the Scenes.
In addition to traditional seminars, we’ll host roundtable discussions, AMAs with staffing managers, and interactive workshops. You’ll have the chance to relax and network with fellow judges in private venue with game-themed amenities, ensuring a great balance between work and networking with fellow judges.
If you’re passionate about growing as a judge and connecting with peers from across multiple games, we’d be glad to have you join us.
Location and Time
Dates: Friday, May 23 to Sunday, May 25, 2025
Venue: The Great Escape Lakeside, Clermont, Florida (just outside Orlando)
Check-in: Friday at 4:00 PM
Schedule: Friday will be a light afternoon and evening focused on introductions and social time. Full seminar tracks and workshops will take place on Saturday and Sunday, starting mid-morning and running through the day. The event ends Sunday night; check-out is on Monday morning.
Seminars and Activities
This event will feature four content tracks, plus round-table discussions and AMAs:
-
Tech & Tournament Tools (scorekeeping, logistics, software)
-
The Universal Judge (soft skills, conflict resolution, mentoring)
-
Game Mastery (game-specific rules, policy, and OP)
-
Behind the Scenes (admin, prize wall, applications, logistics)
Publisher Support
We’re currently in discussions with various game publishers to explore their support. While we hope to receive materials or digital participation, please plan your budget assuming no confirmed sponsorship at this time.
Lodging
The venue sleeps up to 43 participants, if attendees would like to stay in the property. Participants can also come to the conference for the day only and sleep in another lodging option. If filled, the total cost for lodging for the entire weekend is USD 165.63 per person. Meals and transportation are separate, however we are planning to options for meals and transportation for those interested. We are working on a plan for onsite meals, expecting to have 3 breakfasts, 2 lunches and 1 barbecue, which we estimate will cost around USD 90 per person. Multiple groups of participants are coordinating ground transport, and we can help attendees join one of these groups if interested. Attendees are responsible for their own travel to the Orlando area.