PAX West 2025

Esports Admin is excited to announce the opening of the PAX West 2025 weekend staff applications!

This is your chance to join the team as a judge, a member of our Learn to Play team, or to work our sales booth. Applications will close on Friday July 11 2025, 23:59 (anywhere worldwide). Staff selections will be made and communicated by Friday July 18 2025. Please ensure you read through the entire application before applying.

EVENT INFORMATION

Dates: August 29th 2025 - September 1st 2025
Venue: Seattle Convention Center, Summit Building 900 Pine Street, Seattle, WA 98101

PAX West weekend will feature primarily Learn 2 Play Demos

ROLES AND EXPECTATIONS

We are looking for judges to help with the event in the following roles, the description is only a broad overview to give you an idea of the role.

The outline of role and responsibilities above are an estimate of our staffing requirements for the event.
Please note that these are subject to change and may be adapted upon our final staff selection for the event.

Learn 2 Play Judge

• Your focus will be to teach groups of players Flesh and Blood, in a casual setting, at our event booth.
• Learn 2 Play - Basic certification is encouraged for this.
• Please have a read to the Learn 2 Play articles for better outlines of what to expect.

Events Judge

• Your focus will be on running our scheduled events in our event space.
• You may be asked to run events at both Casual and Competitive REL and assist with scheduled Learn 2 Play events.
• When there are no active events running you may be given other duties to perform to support ESA and the event as a whole.

Sales Associate

• Your focus will be on selling customers product from our sales booth.
• This will involve helping players find the products that make the most sense for them and where they are on their learning journey for the game.

Standby Judge

IMPORTANT: if you are selected as a standby you will receive a convention badge but no other compensation or gifts unless you are activated for at least 1 day.

• You will attend PAX and check in with the booth at specific times, if we need additional assistance in one of our other roles you will be activated and work that role for the day.
• You may be activated for anywhere from 0 to 4 days.
• If/when you're not activated you may enjoy the convention!
• If you are interested in this option please select "Standby" as a sponsorship type (you may select both "Standard" and "Standby" to apply for both types of roles)

GENERAL EXPECTATIONS

Staff of this show will be brand ambassadors for the game and should act accordingly. This means presenting themselves professionally as well as delivering great customer service for all attendees.

Additionally, here are some general expectations:

Shift times

• Your shifts each day can be in a window of roughly 9:30 – 19:30 (Learn 2 Play, Sales Associate), 10:30 - 20:30 (Early Event Judge), or 12:30 to 22:00 (Late Event Judge)
• Shift lengths will be around 10–11 hours, with 90 minutes of break time. PAX West is a convention, and being able to attend the broader convention is important. Giving our staff the chance to attend events that are fun or interesting to them is a priority for us. We are willing to make adjustments to breaks across days to make sure you enjoy the event.
• Please be aware that, if you are not available for the time frame above you need to mention that in the application, it may reduce your chance for being staffed.
• You are required to be ready to work your shift at your current call time, this means being on-time, in uniform, and ready to listen to your briefing.
  Please be aware that Sunday shift will be assisting with booth and area tear down. This will include dismantling the booths, helping organize leftover product and other similar work.

Judge attire

• Judges are expected to arrive on time and in appropriate attire.
• Predominantly black pants, or similar, and predominantly black shoes.
• Staff shirts will be provided for this event for judges who have not received Learn to Play shirts from ESA at a past show. Please bring one yellow shirt as backup.
• Please avoid attire featuring brands of other TCGs.

Staff communication
We also expect every staff member of the event to update themselves on information posted in the staff forum/staff discord to be aware of general information as well as their roles and responsibilities.

Selling, buying and trading
Staff are not allowed to sell or buy any items in or near the event booth.

STAFF COMPENSATION

The daily rate for being staffed on this show is $325.
Staff working one or more days will receive one (1) display box of the current set (regardless of the number of days worked).

Travel and hotel arranged and paid for by each staff member on their own, independently of the organizer. 

STAFF RECOGNITION

All staff members regardless of the number of days worked or their role will receive promotional items for the event.
This promotional gift is an expression of appreciation for the contributions of all staff working at this event. These items should not be considered part of, or in lieu of, your staff compensation for the event.

Additionally, all staff members who are Certified Level 1 or above with the Judge Program may receive judge specific promotional items.